Washington, D.C. Trip

11/27/18

Dear Eighth Grade Parents/Guardians,

   As we approach our annual 8th grade trip to Washington, D.C., I would like to communicate the details and particulars of our trip. This educational opportunity is a fun, valuable learning experience through historic Philadelphia, Washington’s museums, monuments, cultural attractions, and a visit to Baltimore’s Inner Harbor. This year’s trip is scheduled for Friday, May 18 to Monday, May 21. The cost per student is significantly subsidized by fundraising activities that the class has sponsored during the last two years and your Smith Academy class dues payments. If you are not up-to-date on your class dues, please submit your payments as soon as possible. The actual cost per student for this year’s trip is roughly $650.00, but class dues and fundraisers allowed us to reduce the cost for each student to $525.00. 

   Parents/guardians who wish to have their 8th grader participate must make a $150.00 down payment on or before March 23, 2018. The remaining balance, and any outstanding class dues from 7th and 8th grade, must be paid, in full, by May 11, 2018. The annual class dues amount is $60.00 per year. Brenda Kempisty or I can answer questions you may have regarding class dues payment and whether one may be eligible for a reduction in the price based on your family’s ability to pay all of the costs associated with the trip. If you need a reminder as to whether you paid your dues for this year or last year, please call us. 

  I have enclosed a draft 2018 Itinerary which contains most of the information one needs to know about the trip; however, for those who decide to attend, you will receive an official 2018 packet as our departure date approaches. It is critical that you read through the information with your child to make sure that he/she understands the expectations we have for students while we are away. Spending time on this now will make for a more enjoyable and successful trip for students, chaperones and parents/guardians.

   Finally, a trip of this type requires that students have shown an age appropriate level of maturity, positive social skills, and a demonstrated ability to understand and follow directions. If the administration deems that a students conduct may compromise the trip, the student will not be invited to attend. This educational opportunity is a privelege for those who have conducted themselves in an appropriate manner throughout the school year. If I have any concerns, I will contact you directly. Again, please be sure to mark all of the deadlines on your calendar. Thank you in advance for helping to make the trip a big success!

*Please note that we have specific procedural safeguards for dispensing medication while on school trips. All medications, including non-prescription medication, must be held and dispensed by one of the SA staff chaperones. Our Health Office has provided specific guidance surrounding our medication procedures listed below this letter. 

Thank you,

Andrew Berrios, Ed.D.

 

Health Office Guidance

Dear Parent/Guardian,

 

 

The field trip to DC is a great experience and I want to ensure your student has access to the medications they need during this trip.  If your child takes medications at home that they may need during this trip it is important that all required (by the MA Department of Public Health) permissions be received in a timely fashion.
All medications, including over the counter (OTC ex: ibuprofen/zyrtec/tums) require 3 things for your child to receive them:
  1. Written MD orders (due on or before Tuesday 5/9).  MEDICATION ORDER FORM
    • Most medical practices will need 4-6 weeks to complete this form. 
  2. Medicine in original container (bring a 4 day supply by 5/15)  
  3. Written parent permission (at time of medication delivery or before)
Please call me if you have any questions.
 
Thanks
Martha Elliott LPN
SA Health Office
413-247-5641

 

 

 

 

 

 

 

4/30/17

 

Dear Parents/Guardians, 

Good morning, I hope this email finds you doing well. I am writing to touch base about our fast-approaching WashingtonDC trip. Below you will find pertinent information regarding the trip and several pieces of paperwork we need completed prior to our departure.

1. First Choice Permission 
2. Smith Academy Permission Form 
3. WashingtonDC 2017 Itinerary 
4. Roommate Request Form (Due by Friday, Apr. 28)

*These will also be available on the counter in the main office. Once completed, please have your student drop off at the main office. 

TRIP REQUESTS

I am asking that you speak to your child about appropriate conduct during our trip. We will visit sacred sites which will require maturity and respect from our students. I want to ensure we represent our school community in the highest regard possible. Your support is appreciated. 
 
I have accompanied this trip for many years and ask that you take several things into consideration when packing your child for the trip. First, please ensure your child has a pair of athletic sneakers as we do an extensive amount of walking. I strongly discourage flip flops for this trip – it is inevitable that they will fall apart. Students are welcome to bring flip flops but they should not serve as their primary shoe during our day trips. Second, there is usually a pool at the hotel...if time permits, I try to take the students for a dip. There is usually a lifeguard but I will always supervise to ensure a safe time is enjoyed by those who partake. Please pack a bathing suit if your child is interested. Third, I ask that you send your child with appropriate clothing. We usually dress more formally for the theater show. Also, all breakfasts and dinners are covered in the cost of the trip. You will be responsible for all lunches. Traditionally, $10 dollars is an ample amount for a single lunch. Protection from the sun in the form of sunblock and sunglasses is encouraged. Students are permitted to bring snacks on the bus (peanut-free if possible). If parents/guardians do not mind donating a cooler and case water it is greatly appreciated. If it is not too much trouble, please bring the morning of departure and we will decide on which ones to take (usually the largest available). We will mark with a black marker to ensure your property is returned. Street vendors inflate water prices....we will save money and ensure all students are properly hydrated. We replenish ice each morning at the hotel to keep water cold. Upon our return, any left over water bottles will be donated to future school activities. 
 
Last, please see message from our Nurse's Office:
 

Dear Parent/Guardian,

 

The field trip to DC is a great experience and I want to ensure your student has access to the medications they need during this trip.  If your child takes medications at home that they may need during this trip it is important that all required (by the MA Department of Public Health) permissions be received in a timely fashion.
All medications, including over the counter (OTC ex: ibuprofen/zyrtec/tums) require 3 things for your child to receive them:
  1. Written MD orders (due on or before Tuesday 5/9).  MEDICATION ORDER FORM
    • Most medical practices will need 4-6 weeks to complete this form. 
  2. Medicine in original container (bring a 4 day supply by 5/15)  
  3. Written parent permission (at time of medication delivery or before)
Please call me if you have any questions.
 
Thanks
Martha Elliott LPN
SA Health Office
413-247-5641
 
 


Your support is appreciated! 

 
Any questions, please ask....
 
Chaperone and group lists will accompany roommate information. 
 

Respectfully, 


Andrew M. Berrios, Ed.D.